Do you need space to plan your initiative with your team mates? Do you need a room for a board meeting? Or are you looking for a space to organise a lecture or a movie screening?

As a student of Maastricht University you have plenty of options where you can meet. Many of the existing rooms at the university buildings are available for use under different conditions. Student initiatives or organisations can additionally book lecture halls to organise events. In general, but especially during the transition phases of the periods, it is advised to book a room two weeks upfront. Below you can find the most important things you have to know in case you use or book a room, followed by the overview of where and how you can book them. Basically all faculties offer the use of their facilities to their students without any costs in one or another way.

Rules

1. Meeting rooms (for ca. 10 to 40 people):
   • Cleanliness: The basic rule is: Leave it as you would like to receive it, meaning that you should remove all the garbage that you produce and put the chairs and tables back in the position as they were when you arrived.
   • Costs: The basic rule is: If you study at the faculty, you can mostly use its facilities for free. This does not necessarily apply to lecture halls. If you can book a room via the e-roombooking service, the room is for free. Same applies for free accessible rooms (see overview, e.g. Randwyck). Otherwise a certain fee (internal vs. external prices) needs to be paid. Information about prices can be requested by addressing the corresponding mail addresses.
2. Lecture Halls (only bookable for student organisations [for >50 people])
   • Cleanliness: Same rules as for rooms, but depending on the activity and time there might be specific cleaning necessary. Extra cleaning is at own cost via the FD service point, and that is expensive! In Randwyck it is not allowed to drink or eat in the lecture halls.
   • Costs: Information about prices can be requested under the corresponding email addresses.
   • Safety: General rule for bigger events is: You need at least 1 person with BHV certificate per 50 event participants. It is advised to hand in a scanned version of your BHV pass in advance to the building manager/scheduler or to show it to the person at the front desk before the start of the event. At Randwyck, you need to have the UM Randwyck addressed BHV pass and after 18:30h you are obliged to hire a BHV-person, leading to additional costs.
   • Opening hours: In case your event extends the official opening hours (see overview) you need to request special permission from the building managers. Then additional services as for security, reception or cleaning need to be arranged, resulting in additional costs.

BOOKING: In your e-mail with your booking request you need to indicate the DATE, the TIME, the PURPOSE and how many PEOPLE you are expecting at the event. Also a COPY of your BHV passes should be provided.

Overview meeting room options at faculties and the library

‼️Disclaimer: Opening hours change regularly so it is not guaranteed that all details are up to date.

Meeting rooms

Lecture halls

For general booking requests and other facility services offered by UM, contact Servicepoint Facilitaire Dienst (08:00 – 17:00h) T: 043-3882002F: 043-3884272 E-mail: [email protected]